Staff Resources
General Information
For general questions and concerns, staff should report to their immediate supervisor. If further assistance is needed that cannot be addressed with your immediate supervisor, staff may conact Human Resources for further support. For union related questions or concerns, contact your California School Employee Associate (CSEA) representative.
- While it is important to understand the entire contract, it is recommended that CSEA
members pay close attention to the following areas of their contract:
- Salary Schedule
- Evaluations
- Personnel Files
- Grievance
- Hours and Overtime
- Classification & Reclassification
- CSEA Contract
Professional development opportunities are available to faculty and staff. Requests to attend professional development trainings should be made to your immediate supervisor. Funding may be available through CSEA. Contact you union representative for more information.
Required Keenan Training
Staff are required to complete mandatory trainings. Assigned trainings will be sent via Keenan SafeCollege to your hancock email.
District Travel
Whether you are traveling or you are submitting forms for another faculty or staff member to travel, below are the forms you will likely need:
Leave of Absence/Sick Time
When requesting vacation time or submitting sick leave time, use the following form:
- Leave of Absence
Overtime or Compensation
After receiving approval for overtime, the following form must be completed:
Procedural Duties
All employees undergo periodic performance evaluations. To understand the evaluation procedures and your expextations as an employee, refer to your contract.
Administrative Assistants to deans and managers are often responsible for helping to facilitate the evaluation procedudes for the the faculty and staff in their areas. Communicate with your supervisor regarding your roles and processes. General duties associated with this responsibility include:
- Tracking and monitoring the evaluation schedules of employees in your area.
- Communicating with supervisors and employees who are in need of evaluation.
- Scheduling meetings with evaluation teams.
- Distributing forms (i.e. colleague evaluations, student feedback forms, etc) as needed.
As such, it is important that you are familiar with the different types of evaluation procedures for the various roles that members of your department fulfill (refer to their respective bargaining agreements).
To successfully complete these tasks, you may need to use progams such Microsoft Teams, Adobe sign, and others. See the "Technology" section of this page for assistance with those programs.
When planning and executing an event on campus, these are some of the forms you will likely utilize:
Purchasing supplies is generally under the responsibilities of the administrative assistant for the department or program. If you need to purchase something, check first with your administrative assistant and/or supervisor.
If you are the person responsible for purchasing in your department, you will need to:
- Ensure the vendor is an active/approved vendor with Business Services. You may need to complete a Vendor Request
- Next, submit the Purchase Order request through Business Services.
To submit PO requests you will need to have a budget code and supporting documentation (varies depending on what is being purchased). Your business services representative can assist you with this.
You may want to use Adobe Signing to help faciliate the process.
Whether you are traveling or you are submitting forms for another faculty or staff member to travel, below are the forms you will likely need:
Technology Tools
The process for routing electronic forms needing multiple signatures requires the form to be created and sent through Adobe Sign.
Astra is used for...
Banner is used for...
You will need...
What tools are available to me?
- Outlook: used for emailing and calendar
- One Drive: Personal cloud storage for your files.
- Teams: used to connect with small working groups
- Sharepoint: Shared documents and resources from councils and committees
Where can I access these?
- Access all of your Microsoft products via your myHancock portal.
- Download Microsoft Products to your computer.
What help is available?
- Getting Started with Office 365
- Email etiquette - coming soon
- Contact Information Technology services for work orders and further assistance.
For technology needs and requests, visit the IT Helpdesk and submit a request for IT services if needed.